R 250923Z JUL 18
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY20 U.S. MARINE CORPS MAJOR GENERAL AND BRIGADIER GENERAL PROMOTION SELECTION BOARDS//
REF/B/MSGID: DOC/CMC MMPR/YMD: 20170701//
REF/C/MSGID: MCO/P1070.12K/YMD: 20000714//
REF/D/MSGID: DOC/CMC MMRP/YMD: 20101119//
NARR/REF A IS MARADMIN 196/18, FY20 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE. REF C IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF D IS MCO P1610.7 PERFORMANCE EVALUATION SYSTEM (PES). REF E IS MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF F IS MARADMIN 077/18 USMC OFFICER/ENLISTED PROMOTION BOARDS UPDATE MATERIAL SUBMISSION GUIDANCE.//
POC/E.D. MAHONEY/HD/MMPR-1/-/TEL: (703)784-9703/E-MAIL: [email protected]
GENTEXT/REMARKS/1. As announced by ref a, The FY20 U.S. Marine Corps Major General and Brigadier General Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
7 September 2018 - Major General
11 September 2018 - Brigadier General
2. Promotion Boards. The boards will consider two categories of Officers: Primary Zone and Secondary (Below) Zone. The Primary Zone includes two zones, Above-Zone and In-Zone. The Above-Zone consists of officers who have been previously considered for promotion from within the Primary Zone. The In-Zone consists of Officers who will be considered for promotion for the first time from within the Primary Zone. Officers defined as Active-Duty List (ADL) in ref b on the date the board convenes are eligible for the board. However, Officers with established separation/retirement dates within 90 days after the convening date of their respective board will not be considered by the board if the separation/retirement date is established by midnight on the day the board convenes. Officers may review ref b and their eligibility for the board on the internet at The Officer Promotion Homepage. The Senior and Junior Officers in each zone are as follows (Encl (1) of ref b applies):
2.a. Major General Promotion Selection Board
2.a.1. Primary Zone:
Senior Officer Above-Zone - BGen Williams, Terry V.
DOR 02 Jun 14
Senior Officer In-Zone - BGen Mahoney, Christopher J.
DOR 01 Aug 15
Junior Officer In-Zone - BGen Cederholm, Michael S.
DOR 07 Jun 16
2.a.2. Secondary Zone:
Senior Officer Below-Zone - BGen Glynn, James F.
DOR 02 Aug 16
Junior Officer Below-Zone - BGen Gering, Bradford J.
DOR 10 Sep 16
2.b. Brigadier General Promotion Selection Board
2.b.1. Primary Zone:
Senior Officer Above-Zone - Col Woodworth, John R.
DOR 01 Aug 09
Junior Officer Above-Zone - Col Jarosz, Jeffrey L.
DOR 01 Jan 14
Senior Officer In-Zone - Col Braney, Ronald C.
DOR 01 Feb 14
Junior Officer In-Zone - Col Tipton, Clay C.
DOR 01 Aug 15
2.b.2. Secondary Zone:
Senior Officer Below-Zone - Col Rice, Robert C.
DOR 01 Sep 15
Junior Officer Below-Zone - Col Sullivan, Farrell J.
DOR 01 Jun 16
3. Board Preparation Guidance. Officers are advised to review Ref a for guidance regarding submission of information, auditing the Official Military Personnel File (OMPF) and Master Brief Sheet (MBS), Fitness Reports, Photographs, Deferment of Eligibility, and Requests for Nonselection prior to the convening date of the board. Officers may review ref a at The Officer Promotion Homepage. Although mentioned in ref a, the following guidance is provided:
3.a. Personal responsibilities. Each officer is personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes.
3.b. Obtaining and Reviewing the OMPF. The primary and most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL). The MBS can also be obtained through the MMRP web site. Refer to ref c to determine what documents are appropriate for inclusion in the OMPF.
3.c. OMPF Document Submission Guidelines. Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Per ref d, ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI). If the EDIPI is not on the material, then the material may not be filed in the OMPF in time to go before the selection board. For corrections or updates to the Administrative Information Section of the MBS contact your unit S-1 (General Officers contact MMSL) or Installation Personnel Administration Center (IPAC). For corrections, deficiencies, missing fitness reports and date gaps to the Performance Evaluation Summary section of the MBS contact (MMRP-30). Officers are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents can be e-mailed as a pdf attachment or OMPF documents can be mailed to CMC (MMRP-20). However, inclusion into the OMPF is substantially faster if the documents are e-mailed. See paragraph 4 (MMRP) for OMPF inquiries and document submission points of contact.
3.d. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked “contains documents for FY20 (appropriate board) selection board.” With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convening date. Board-eligible records continue to be updated until the convening date of the board. However, officers are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
3.e. Career Advisors. It is the responsibility of each officer to ensure their personal records (OMPF/MBS) reflect accurate and current information. Officers concerned with specific aspects of their record may contact (See Paragraph 4.C.(6)) their respective Career Advisors. Active Component Officers should contact CMC (MMSL (General Officers)/MMRP-50).
3.f. Active duty officers: Conduct a self audit of personal records, refer to the self audit document guide located at the MMRP-50 (career counseling) homepage or through link at the MOL/myOMPF/about OMPF tab. It is also highly encouraged that officers contact MMRP-50 to receive a pre-board career performance assessment one year prior to their in-zone look. In order to schedule a pre-board counseling appointment, refer to the MMRP-50 homepage/officer counselors/appointments tab via the Manpower and Reserve Affairs portal.
3.g. Fitness reports. Fitness reports are due to CMC (MMRP-30) by the time-lines noted in ref d. Reports mailed directly to the president of the board will not be added to a Marines OMPF. For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30). The automated performance evaluation system (A-PES) is the primary means of submitting fitness reports. However, reporting officials may email pdf copies to the MMRP-32 organizational mailbox at [email protected]
So long as the mailers email account can be confirmed as either the reporting seniors or reviewing officers .mil email address. If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope is conspicuously marked "contains FITREPs for FY20 (appropriate board) selection board." Timely submission of fitness reports is critical for board-eligible members, as CMC (MMRP-30) will need time to review reports for accuracy and compliance. Commanders are ultimately responsible for the timely Submission of fitness reports to (CMC) MMRP-30 and ensuring that all fitness report timelines noted in ref d are adhered to.
3.g.1. Date gaps must be corrected IAW chapter 8 and appendix F of ref d. If missing reports are less than one year old, a reconstructed original is required. Copies of the completed fitness reports over one year old must have all pages certified as true copies by either one of the reporting officials (RS/RO). For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report. However, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case by case basis.
3.g.2. Marines are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion. Due diligence for records correction timeliness rests solely on the Marine making the request.
3.h. Photographs. Per refs c and e, officers eligible for promotion consideration are required to submit an Official Photo within 12 months of the convening date of the board. Refs c and e outline digital photograph submission specification requirements.
3.h.1. Reviewing Photo Submission. Officers are responsible for verifying receipt of photo by CMC (MMRP-60). The primary most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 24 -48 hours of photo receipt by CMC (MMRP-60). The date of the photograph, as noted on the photograph title board, is considered the primary date for determining the 12 month photograph eligibility window for selection boards. Officers are advised that although a photo may be over 12 months old, The photo will remain in the OMPF until an updated photo is submitted.
3.h.2. Hard Copy Photos. Officers who choose to submit a hard copy photo directly to the president of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the President Of The Board can be accomplished through the Officer Promotion Homepage.
3.i. Communication with the Board. Each officer may communicate with the president of the board. Per ref (f), an officer eligible for consideration by a selection board convened under section 611(a) of Title 10, U.S. Code, may send a written communication to the board, to arrive not later than 2359 Eastern Standard Time (EST) 10 calendar days before the date the board convenes. The information in this database is then up-loaded to the Internet so that officers can personally confirm receipt of the material via the officer promotion homepage. In addition, do not send duplicate copies of update material. Doing so causes CMC (MMPR-1) to again process the material and for the board to review duplicate copies of the material submitted.
3.j. Forwarding Communications to the Board. Officers may submit communications via U.S. Mail, next-day packages, or fax. U.S. Mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Officers with the capability to scan their documents may send the scanned documents via E-mail directly to the organizational mailbox: [email protected]
Ensure the e-mail subject line reads "update material for the FY20 USMC (appropriate grade) promotion selection board."
3.k. Update Material. Officers may submit to the board any written information, to include written material they deem important for consideration. OMPF materials sent directly to the Board President will not become part of an officers OMPF. Although officers may submit any material as update material, Officers should contact CMC (MMRP-30) before submitting Fitness Reports as Update Material and CMC (MMRP-20) for any other OMPF materials. This process will ensure an officers OMPF is appropriately updated. The following guidelines apply regardless of the means by which an Officer submits material, e.g., mail, fax, e-mail, etc.:
3.l.1. Update Material must be in writing and submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Officer Promotion Homepage).
3.l.2. The cover letter must be addressed to President, FY20 USMC (Appropriate Grade) Promotion Selection Board (See Paragraph 4a for complete address).
3.l.3. Update material must be from the eligible officer, and the officer must physically sign the cover letter. Digital signatures are authorized on e-mail submissions. Material submitted that is not in writing, submitted without a signed cover letter, or received after 2359 EST 10 calendar days before the date the board convenes will not be submitted to the board.
3.m. Update Material Receipt Verification. Update material sent via USMC email will receive an e-mail confirmation. The e-mail confirmation receipt is the official notification that CMC (MMPR-1) has received your update material, and will be provided to the president of your board. No further action is required on the officers part.
3.n. Request for non-selection. Officers eligible for promotion who plan to retire may write to the president of the board requesting they not be selected for promotion.
4. Addresses, Points of Contact, and Internet Information:
4.a. Address for the President of the Board:
FY20 USMC (appropriate grade) Promotion Selection Board
Headquarters, U.S. Marine Corps (MMPR-1)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
4.b. Officer Promotion Section (MMPR-1) comm 703-784-9705:
4.b.1. Section head, DSN 278-9703/04
4.b.2. Promotion board action officers, DSN 278-9705/06/07
4.b.3. Lineal staff, 703-784-9705/06/07, DSN 278-9705/06/07
4.b.4. Confirm receipt of material, 703-784-9712/13, DSN 278-9712/13
4.b.5. Fax material to: comm 703-784-9883/9884 OR DSN 278-9883/9884
4.b.6. E-mail material to: [email protected]
4.c. Internet information through the officer promotion homepage. Go to www.manpower.usmc.mil. Select the “Active Marines” tab at the top of the page. Under "manpower management," select “promotion branch,” and then select “officer promotions,” to arrive at the officer promotion homepage. From there, to find:
4.c.1. Ref a: Select “messages” and under “promotion maradmins” select "CY 2018" then 196/18.
4.c.2. Lineal list: Under "reference" select “McBul 1400-blue book dtd July 2018.”
4.c.3. Zone eligibility or update material receipt verification: Under "online applications" select "eligibility verification/submitted material."
4.c.4. Information for preparing for a board: Select "preparing for your board."
4.c.5. Sample cover letter: Under "reference" select "sample cover letter."
4.c.6. Consult with a career counselor via the Manpower Management Records and Performance Branch homepage: Under "related links" select "officer counseling (MMRP-50)" and then select "appointments for counseling."
4.c.7. OMPF/ MBS/Digital Photos. The primary, most expeditious means of obtaining and viewing the OMPF, MBS, and Digital Photo is through OMPF online via MOL. Alternative means of downloading and viewing the MBS and Digital Photograph is available through The MMRP Homepage. From The Officer Promotion Homepage, under “Related Links" select "Record and Performance Branch (MMRP)," select "Official Military Personnel File," select "Digital Photo Requirements." under "Online Applications," select "Digital Photo Inventory."
4.d. Manpower Management Record and Performance Branch.
4.d.1. (MMRP-20) Records Management Section. OMPF documents or questions concerning the OMPF can be sent by the following means:
4.d.1.a. E-Mail: [email protected]
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMRP-20)
2008 Elliot Road
Quantico, VA 22134-5030
4.d.1.c. Phone numbers (comm 703-784-3907, DSN 278-3907)OMPF customer service, DSN 278-3906/3907/5640
4.d.2. (MMRP-30) Performance Evaluation Section, comm. 703-784-3993, DSN 278-3993 OR TOLL FREE 1-877-301-9953.
4.d.3. (MMRP-50) Officer Career Counseling Section, comm 703-784-9281, DSN 278-9281.
4.d.4. Operations Section, digital photos (MMRP-60), (703)784-3738/4607, DSN 278-3738/4607.
4.e. Separation and Retirement Branch (MMSR): COMM 703-784-9324 or DSN 278-9324/9306.
5. Release authorized by MajGen Craig C. Crenshaw, Director, Manpower Management Division.//