R 251728Z JUN 21
MARADMIN 328/21
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY23 U.S. MARINE CORPS COLONEL, LIEUTENANT COLONEL, MAJOR, AND CAPTAIN PROMOTION SELECTION BOARDS//
REF/A/MSGID: MSG/CMC/261600ZAPR21//
REF/B/MSGID: DOC/CMC MMPR/YMD: 20201201//
REF/C/MSGID: MCO/P1070.12K/YMD: 20000714//
REF/D/MSGID: DOC/CMC MMRP/YMD: 20180501//
REF/E/MSGID: DOC/CMC MCCDC C 40 OP/YMD: 20080125//
REF/F/MSGID: MSG/CMC/112035ZDEC08//
REF/G/MSGID: MSG/CMC/052215ZFEB2018//
NARR/REF A IS MARADMIN 229/21, FY23 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE (WILL BE UPDATED JULY 2021 PRIOR TO BOARD CONVENING). REF C IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF D IS MCO 1610.7A PERFORMANCE EVALUATION SYSTEM (PES). REF E IS MCO 1553.4B PROFESSIONAL MILITARY EDUCATION (PME).  REF F IS MARADMIN 703/08, OFFICER PME SUMMARY. REF G IS MARADMIN 077/18 USMC OFFICER/ENLISTED PROMOTION BOARDS UPDATE MATERIAL SUBMISSION GUIDANCE.//
POC/H. E. HANNA/MAJ/MMPR-1/-/TEL: (703) 784-9703/EMAIL: [email protected]//
GENTEXT/REMARKS/1.  As announced by reference (a), the FY23 U.S. Marine Corps Colonel, Lieutenant Colonel, Major, and Captain Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
    30 July 2021 - Colonel
     3 August 2021 - Lieutenant Colonel
    10 August 2021 - Major
     1 February 2022 - Captain
2.  Promotion Boards.  The colonel through major promotion boards will consider three categories of officers:  above-zone, in-zone, and below-zone.  The captain promotion board will consider two categories of officers:  above-zone and in-zone.  There are no eligible officers in the below-zone.  Officers defined as active-duty list (ADL) in reference (b) on the date the board convenes are eligible for the boards.  However, officers with established separation/retirement dates within 90 days of the convening date of their respective board (except first lieutenants eligible for the captain promotion board) will not be considered by the board if the separation/retirement date is established by 2359 Eastern Standard Time (EST) on the day before the board convenes.  In addition, captains who are not U.S. citizens will not be considered for promotion to major.  Officers whose lineal control  number (LCN) precedes the senior officer in-zone are defined as above-zone.  Those above-zone officers who have not been previously considered are defined as "above-zone, not previously considered."  Officers in this status are considered by the board to be in-zone.  Officers may review reference (b) and their eligibility for the board on the internet at the officer promotion homepage.  The senior and junior officers in-zone and the junior officer eligible below-zone are as follows (encl (1) of reference (b) applies):
2.a.  Colonel Promotion Selection Board.
2.a.1.  Senior Officer In-Zone – LtCol Brian R. Grant
                                DOR 1 Oct 16
                                LCN 11101000
2.a.2.  Junior Officer In-Zone - LtCol Matthew D. Woods
                                DOR 1 Sep 17
                                LCN 11525000
2.a.3.  Junior Officer Below-Zone - LtCol Armando J. Martinez
                                   DOR 1 Jul 18
                                LCN 11882000
2.b.  Lieutenant Colonel Promotion Selection Board.
2.b.1.  Senior Officer In-Zone - Maj Celidon H. Pitt
                                DOR 1 Aug 16
                                LCN 19638000
2.b.2.  Junior Officer In-Zone - Maj David E. Rosenbrock
                                DOR 1 Jul 17
                                LCN 20567000
2.b.3.  Junior Officer Below-Zone - Maj Scott W. Caton
                                   DOR 1 Jun 18
                                   LCN 21622000
2.c.  Major Promotion Selection Board.
2.c.1.  Senior Officer In-Zone - Capt Megan E. Kilber
                                DOR 1 Dec 16
                                LCN 3037000
2.c.2.  Junior Officer In-Zone – Capt Zachary A. Fowler
                                DOR 1 Oct 17
                                LCN 31780000
2.c.3.  Junior Officer Below-Zone - Capt Katherine R. Jackson
                                   DOR 1 Aug 18
                                   LCN 33184000
2.d.  Captain Promotion Selection Board.
2.d.1.  Senior Officer In-Zone – 1stLt Adam R. Eisenbarth
                                DOR 12 May 20
                                LCN 32858000
2.d.2.  Junior Officer In-Zone –  1stLt Joshua D. Jobe
                                 DOR 8 May 21
                                 LCN 34471000
2.d.3.  First Lieutenants will not be promoted to Captain before achieving 2 years time in grade.
3.  Deferment of Eligibility.  Officers who would be eligible for consideration by a promotion selection board (PSB) as an in-zone or above-zone eligible officer within one year of placement on the ADL shall be informed that their eligibility for such consideration will be deferred unless they specifically request consideration.  The officer may waive this deferment and request consideration for promotion, in writing, as specified in the MARADMIN which announced the officer's eligibility.  Requests must be received no later than the convening date of the board.  The Deputy Commandant, Manpower and Reserve Affairs (DC (M&RA)) shall normally place such officers' records before the PSB.
4.  Merit-Based Promotion List Reorder.  Section 616(h) of Title 10, U.S. Code, as amended by section 504 of the FY19 National Defense Authorization Act (NDAA), and further amended by the FY21 NDAA, allows the Secretary of the Navy (SECNAV) to authorize promotion boards to reorder their recommended promotion list based on a particular merit.  Officers on the Lieutenant Colonel promotion list may be placed higher on the promotion list only if the officer receives the recommendation of at least a majority of the members of the board, unless the SECNAV establishes an alternative requirement.  For officers recommended to be placed higher on a promotion list, the board shall recommend the order in which those officers should be placed on the list.
5.  Continuation Boards.  Upon conclusion of the lieutenant colonel and major promotion selection boards, the boards will reconvene as continuation boards as specified below.  Officers may verify their eligibility for consideration by contacting Commandant Marine Corps (CMC), Manpower Management Separations and Retirement (MMSR).  CMC (MMSR) will adjust the mandatory retirement dates and/or notify the officers selected for continuation, as applicable, after the promotion selection results have been announced.  The following continuation boards will be convened:
5.a.  FY23 USMC Major Continuation Board.
5.a.1.  The board will consider regular unrestricted majors who, on the day prescribed for removal from active duty, possess less than 18 years active service, who have twice failed selection for promotion to lieutenant colonel, who, as a result of not being selected for promotion, are subject to involuntary discharge, who are deemed by a majority of the members of the board to be fully qualified for continuation and whose continuation is in the best interests of the Marine Corps.  The officers selected for continuation will be continued on active duty until retirement-eligible in accordance with (IAW) section 8323 of Title 10, U.S. Code or until the age of 62, whichever is earlier.
5.a.2.  In addition, the board will select for continuation Majors with a primary MOS of 7315, 7509, 7518, 7523, and 7557 who are deemed by a majority of the members of the board to be fully qualified for continuation, whose continuation is in the best interests of the Marine Corps, and have mandatory retirement dates between 1 February 2022 and 1 July 2023.  The period of continuation will be 5 years, 24 years of active commissioned service, or until age 62, whichever is earlier.
5.b.  FY23 USMC Captain Continuation Board.
5.b.1.  The board will consider captains who possess over 15 years of active service but less than 18 years of active service on the day prescribed for removal from active duty, who have twice failed selection for promotion to major, who, as a result of not being selected for promotion, are subject to involuntary discharge, and who are deemed by a majority of the members of the board to be fully qualified for continuation and whose continuation is in the best interests of the Marine Corps.  The officers selected for continuation will be continued on active duty until retirement eligible IAW section 8323 of Title 10, U.S. Code, or until the age of 62, whichever is earlier.
5.b.2.  In addition, the board will select for continuation for a period of 3 years, or until the age of 62, whichever is earlier, those captains in the primary MOS 7315, 7318, 7509, 7518, 7523, 7556, and 7557, who on the date of mandatory discharge will have less than 15 years of active commissioned service, who are deemed by a majority of the members of the board to be fully qualified for continuation, and whose continuation is in the best interest of the Marine Corps.
6.  Board Preparation Guidance.  Officers are advised to review reference (a) for guidance regarding submission of information, auditing the official military personnel file (OMPF) and master brief sheet (MBS), fitness reports, deferment of eligibility, and requests for non-selection prior to the convening date of the board.  Officers may review reference (a) at the officer promotion homepage.  Although mentioned in reference (a), the following guidance is provided:
6.a.  Personal Responsibilities.  Each officer is personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes.
6.b.  Obtaining and reviewing the OMPF.  The primary and most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL).  The MBS can also be obtained through the Manpower Management Records and Performance (MMRP) web site.  Refer to reference (c) to determine what documents are appropriate for inclusion in the OMPF.
6.c.  OMPF Document Submission Guidelines.
6.c.1.  Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC, Records Management Section (MMRP-20).  Per reference (c), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the electronic data interchange personal identifier (EDIPI).  If the EDIPI is not on the material, then the material may not be filed in the OMPF in time to go before the selection board.  For corrections or updates to the Administrative Information Section of the MBS contact your unit S-1 or Installation Personnel Administration Center (IPAC).  For corrections, deficiencies, missing fitness reports (FITREP) and date gaps to the Performance Evaluation Summary section of the MBS, contact the Performance Evaluation Section (MMRP-30).  Officers are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record.  OMPF documents can be e-mailed as pdf attachments or can be mailed to CMC (MMRP-20), however, inclusion into the OMPF is substantially faster if the documents are e-mailed.  See paragraph 6 (MMRP) for OMPF inquiries and document submission points of contact.
6.c.2.  OMPF Document Submission Timelines.  It is imperative that  documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "contains documents for FY23 (appropriate board) selection board."  With the exception of fitness reports, all OMPF documents, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF.  Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convening date.  Board-eligible records continue to be updated until the convening date of the board, however, officers are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
6.d.  Career Advisors.  It is the responsibility of each officer to ensure their personal records (OMPF/MBS) reflect accurate and current information.  Officers concerned with specific aspects of their record may contact their respective career counselors.  Active component officers should contact CMC, Officer Career Counseling Section (MMRP-50).  Performance evaluation and fitness report policy and correction specific questions should be directed to MMRP-30.
6.e.  Active Duty Officers.  Conduct a self-audit of personal records.  Refer to the self-audit document guide located at the MMRP-50 homepage or through link at the MOL/myOMPF/about OMPF tab.  Officers are also highly encouraged to contact MMRP-50 to schedule a pre-board career performance assessment one year prior to their in-zone look.  In order to schedule a pre-board counseling appointment, refer to the MMRP-50 homepage/officer counselors/ appointments tab via the Manpower and Reserve Affairs portal.
6.f.  Fitness Reports.  Fitness reports are due to CMC (MMRP-30) by the timelines noted in reference (d).  Reports mailed directly to the president of the board will not be added to an officer's OMPF.  For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30).  The automated performance evaluation system (A-PES) is the primary means of submitting fitness reports.  However, reporting officials may email pdf copies to the MMRP-32 organizational mailbox at smb.manpower.MMRP-32(at)usmc.mil, so long as the mailer's email account can be confirmed as either the reporting senior's or reviewing officer's .mil email address.  If mailing a paper version of a report to Headquarters U.S. Marine Corps (HQMC), it is imperative that the forwarding envelope is conspicuously marked "contains FITREPs for FY23 (appropriate board) selection board."  Timely submission of fitness reports is critical for board-eligible members, as CMC (MMRP-30) will need time to review reports for accuracy and compliance.  Commanders are ultimately responsible for the timely submission of fitness reports to (CMC) MMRP-30 and ensuring that all fitness report timelines noted in reference (d) are adhered to.
6.f.1. Date gaps must be corrected IAW chapter 8 and appendix F of reference (d).  If missing reports are less than one year old, a reconstructed original is required.  Copies of the completed fitness reports over one year old must have all pages certified as true copies by either one of the reporting officials (RS/RO).  For completion and submission of reports that are over one year old, it is preferable that the original reviewing officer complete the report.  However, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case-by-case basis.
6.f.2. Officers are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion.  Reasonable diligence for records correction timeliness rests solely on the officer making the request.
6.g.  Professional Military Education (PME).  The selection guidance (precept) for many boards includes a reminder of the importance of PME, whether resident or non-resident, in an officer's development.  Officers are advised to ensure that course completion information is noted on their MBS and that PME completion certificates are included in their OMPF in order to illustrate completion.  In cases where an officer has not completed PME but has completed one or more sub-courses of that PME, the officer may send a personal communication to the president of the board describing progress in completing the PME and include documented evidence of any sub-course completion.  See references (e) and (f) for additional information regarding PME.
6.h.  Civilian Education.  All officers must ensure their civilian education is accurately reflected in the Marine Corps Total Force System (MCTFS).
6.i.  Communication with the Board.  Each officer may communicate with the president of the board.  Per reference (g), an officer eligible for consideration by a selection board convened under section 611(a) of Title 10, U.S. Code, may send a written communication to the board, to arrive not later than 10 calendar days before the date the board convenes.  The information in this database is then uploaded to the internet so that officers can personally confirm receipt of the material via the officer promotion homepage.  In addition, do not send duplicate copies of update material.  Doing so causes CMC, Manpower Management Promotion Branch, Officer Promotion Section (MMPR-1) to again process the material and for the board to review duplicate copies of the material submitted.
6.j.  Forwarding Communications to the Board.  Officers may submit communications via U.S. Mail, next-day packages, or fax.  U.S. Mail is not delivered directly to Harry Lee Hall.  Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall.  Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays.  Officers with the capability to scan their documents may send the scanned documents via email directly to the organizational mailbox:  [email protected].  Ensure the e-mail subject line reads "update material  for the FY23 USMC (appropriate grade) promotion selection board."
6.k.  Update Material.  Officers may submit to the board any written information, to include written material they deem important for consideration.  OMPF materials sent directly to the board president will not become part of an officer's OMPF.  Although officers may submit any material as update material, officers should contact CMC (MMRP-30) before submitting fitness reports as update material and CMC (MMRP-20) for any other OMPF materials.  This process will ensure that an officer's OMPF is appropriately updated.  The following guidelines apply regardless of the means by which an officer submits material, e.g., mail, fax, e-mail, etc.:
6.k.1.  Update material must be in writing and submitted under cover letter with the update material as enclosures (a sample cover letter is available at the officer promotion homepage).  
6.k.2.  The cover letter must be addressed to President, FY23 USMC (appropriate grade and competitive category) promotion selection board (see paragraph 7a for complete address), 6.k.3. Update material must be from the eligible officer, and the officer must physically sign the cover letter.  Digital signatures are authorized on e-mail submissions.  Material submitted that is not in writing, submitted without a signed cover letter, or received later than 10 calendar days before the date the board convenes as noted below, will not be submitted to the board:
Selection To         Component     Convening Date   Due Date 
Col                  Active        30 Jul 21        19 Jul 21
LtCol                Active         3 Aug 21        23 Jul 21
Maj                  Active        10 Aug 21        30 Jul 21
Capt                 Active         1 Feb 22        21 Jan 22
6.l.  Update Material Receipt Verification.  Update material sent  via USMC email will receive an e-mail confirmation.  The e-mail confirmation receipt is the official notification that CMC (MMPR-1) has received your update material, and will be provided to the president of your board.  No further action is required on the officer's part.
6.m.  Classified  Reports.  Eligible officers whose records contain classified reports should notify CMC (MMPR-1) as soon as possible.  Notification should include the Marines' full name, EDIPI, grade, occasion, and dates of the report(s).  CMC (MMPR-1) will confirm the existence of the report(s) and ensure its consideration by the  board.
6.n.  Request for Non-Selection.  Officers eligible for promotion who plan to separate or retire may desire to write to the president of the board requesting they not be selected for promotion.  Any officer who writes such a letter to the board will still be considered for promotion and will incur a failure of selection if not recommended for promotion by the board.  Per section 1174 of Title 10, U.S. Code, an officer who submits a request not to be selected for promotion, or who otherwise directly causes his or her non-selection through written communication to the board, is not entitled to separation pay if involuntarily discharged from active duty.  This pertains to all active duty boards addressed in this MARADMIN.
6.o.  Post-board Information and Guidance.  Officers may view the approval progress of their board from the officer promotion homepage.  When the results of a field grade board are authorized to be released, a "personal for" (P-4) email will be forwarded to all Marine Corps general officers and certain colonels.  The P-4 affords the recipients an opportunity to ensure that all selects and in-zone non-selects are advised of their promotion status.  The P-4 includes work phone numbers that are obtained from MCTFS.  All officers are required to ensure their contact data is correct in MOL and MCTFS and to verify the accuracy of their MCC, unit, billet, phone and email information.  Accurate contact information will facilitate  more efficient notification.  Approximately 5 working days after a  P-4 is released, SECNAV will release the ALNAV announcing the names of the officers selected by the board.  Captain board results will  be announced via ALNAV when the board report is approved by the Secretary of Defense (ECDEF).
7.  Addresses, Points of Contact, and Internet Information:
7.a.  Address for the President of the Board:
            President
            FY23 USMC (appropriate grade) Promotion Selection Board
            Headquarters, U.S. Marine Corps (MMPR-1)
            Harry Lee Hall
            17 Lejeune Road
            Quantico, VA 22134-5104
7.b.  Officer Promotion Section (MMPR-1):
7.b.1.  Address:
        Commandant of the Marine Corps
        Headquarters, U.S. Marine Corps (MMPR-1)
        Harry Lee Hall
        17 Lejeune Road
        Quantico, VA 22134-5104
7.b.2.  Phone Numbers (comm 703-784-9705):
        Section Head, DSN 278-9703/04
        Promotion Board Action Officers, DSN 278-9703/04
        Lineal staff, DSN 278-9705/06/07
        Confirm receipt of material, DSN 278-9712/13
7.b.3.  Email material to:  officerpromotions(at)usmc.mil
7.b.4.  Fax material to:  DSN 278-9883 comm 703-784-9883
7.c.  Internet information through the officer promotion homepage:  go to www.manpower.usmc.mil, under top requests, select "promotions" from there "officer promotions", to arrive at the officer promotion homepage.  From there, to find:
7.c.1.  Lineal list:  under "reference" select "MCBUL 1400 blue book" (Dec 2020 or latest version).
7.c.2.  Zone eligibility or update material receipt verification:  under "online applications" select "eligibility verification/submitted update material".
7.c.3.  Information for preparing for a board:  select "preparing for your board".
7.c.4.  Sample cover letter:  under "reference" select "sample cover letter".
7.c.5.  Status of a FY23 promotion board:  click on "promotion  boards", "FY 2023" then select the board you are interested in.
7.c.6.  Active duty list officers may consult with a Career Counselor from the support branch.  Under "related links" select "active officer career counseling (MMRP-50)" and then select "officer counseling".  From there click "speak with a counselor".
7.c.7.  OMPF and MBS.  The primary, most expeditious means of  obtaining and viewing the OMPF and MBS is through OMPF online via MOL.  Alternative means of downloading and viewing the MBS is available through the MMRP homepage.  From the officer promotion homepage, under "related links," select "Record and Performance Branch (MMRP)," select "official military personnel file." 
7.d.  Manpower Management Record and Performance Branch
7.d.1.  Records Management Section (MMRP-20).  OMPF documents or questions concerning the OMPF can be sent by the following means:
7.d.1.a.  E-Mail: smb.manpower.MMRP-20(at)usmc.mil
7.d.1.b.  Address: 
          Commandant of the Marine Corps
          Headquarters, U.S. Marine Corps (MMRP-20)
          2008 Elliot Road
          Quantico, VA 22134-5030
7.d.1.c.  Phone numbers (comm 703-784-3907, DSN 278-3907)
          OMPF customer service, DSN 278-3906/3907/5640
7.d.2.  Performance Evaluation Section (MMRP-30), comm  703-784-3993, DSN 278-3993 or toll free 1-877-301-9953
7.d.3.  Officer Career Counseling Section (MMRP-50), comm 703-784-9281, DSN 278-9281
7.d.4.  Operations Section (MMRP-60), comm 703-784-3738/4607, DSN 278-3738/4607  
7.e.  Separation And Retirement Branch (MMSR), comm 703-784-9324, DSN 278-9324/9306
8.  Release authorized by BGen Michael J. Borgschulte, Director, Manpower Management Division.//